Guide to Apply Google Sheets Inventory on BigCommerce Using Atom8

Managing inventory is essential for running a successful eCommerce store. By using Google Sheets inventory with BigCommerce, you can easily track stock levels and ensure everything runs smoothly. Atom8, a BigCommerce Automation tool, can integrate these two platforms, making inventory management more efficient and reducing manual errors.

Understanding the Integration Between Google Sheets and BigCommerce

According to Forbes, online retail is projected to account for 20.1% of global retail purchases in 2024, highlighting the growing importance of efficient inventory management systems. Integrating Google Sheets inventory with BigCommerce using Atom8 is a smart way to streamline your business operations. For example, a Forbes report revealed that 72% of retailers plan to reinvent their supply chains with real-time visibility enabled by automation, which underscores the importance of automated inventory management for maintaining competitive advantage. Atom8—BigCommerce Automation from GritGlobal allows you to automate inventory updates, minimizing errors and keeping your stock data accurate without manual effort.

What is Atom8?

Atom8 is a BigCommerce Automation tool designed to simplify various tasks within BigCommerce. It helps you connect BigCommerce with other platforms, like Google Sheets, to automate repetitive tasks and reduce the risk of human errors. Here’s how this tool works:

Automates Inventory Updates: It ensures that your Google Sheets inventory is updated automatically every time there’s a sale or a stock change. This way, you always have accurate and current data.
Simplifies Data Management: By using Atom8, you can eliminate manual data entry. The tool automates the process, saving time and reducing the chance of mistakes.
Integrates Seamlessly: Atom8 seamlessly connects Google Sheets with BigCommerce. Once set up, the integration runs in the background, helping you focus on growing your business.

Atom8 is essential for anyone looking to automate inventory management and improve the accuracy of their data.

Benefits of Using Google Sheets for Inventory Management

Using Google Sheets to manage inventory comes with several advantages. It’s not just about keeping track of stock; it’s about making your business operations smoother and more efficient. Here are some benefits:

Flexibility: Google Sheets offers customization options, allowing you to set up your inventory spreadsheet according to your business needs. You can add or remove columns, apply formulas, and more.
Real-Time Updates: With Atom8, your Google Sheets inventory is always in sync with BigCommerce. You get real-time data on stock levels, sales, and more, accessible from any device.
Cost-Effective: Compared to other inventory management tools, Google Sheets is free. You can manage your inventory without investing in expensive software, making it a budget-friendly option.

By using Google Sheets inventory, you can manage your stock levels more effectively, keep track of your data from anywhere, and do it all without breaking the bank.

Setting Up Google Sheets for Inventory Management

Setting up your Google Sheets inventory is the first step in managing your stock effectively. It allows you to keep track of all your products in one place, making monitoring and managing your inventory easier. By organizing your spreadsheet correctly, you can ensure that your inventory data is accurate and easy to update.

Creating and Structuring Your Inventory Spreadsheet

Creating a well-structured Google Sheets inventory spreadsheet is important for keeping your stock information organized and accessible. This setup will help you track key details about your products and make inventory management easier.

Set Up Columns for Key Data Points: Start by creating columns for important details like product names, SKUs (Stock Keeping Units), quantities, and prices. This information will form the foundation of your inventory spreadsheet.
Include Additional Details: Depending on your business needs, you may want to add extra columns for data such as product categories, suppliers, or reorder levels. These details can help you make better decisions about when to restock or discontinue products.
Organize Your Data: Organize your data in logical order. For example, you could arrange products by category or sort them alphabetically by name. This will make finding specific items easier and keep your spreadsheet tidy.

A well-structured Google Sheets inventory spreadsheet will save you time and help you stay on top of your stock levels. By setting up your spreadsheet correctly, you’ll make inventory management a smoother process.

Automating Data Import to Google Sheets

Once your Google Sheets inventory spreadsheet is set up, you can automate the process of importing data from BigCommerce. This automation will save you time and reduce the chances of errors, ensuring your inventory data is always accurate.

Use Atom8 for Automation: Atom8 can connect BigCommerce to your Google Sheets inventory, automatically importing data such as sales, stock levels, and product information. This means you don’t have to update your spreadsheet manually every time there’s a change.
Reduce Manual Data Entry: With this tool, there’s no need to enter data by hand. This saves time and minimizes the risk of mistakes that can occur with manual entry. Your Google Sheets inventory will always reflect the most up-to-date information from BigCommerce.
Keep Your Data Accurate: Automation helps keep your data accurate by ensuring that your BigCommerce store changes are reflected in your Google Sheets inventory. Whether it’s a new sale or a change in stock levels, your spreadsheet will be updated automatically.

By automating the data import process, you can make sure your Google Sheets inventory is always current and accurate, helping you manage your stock more efficiently.

Automating Inventory Management with Atom8

Automating your Google Sheets inventory with Atom8 can save time and reduce errors. It helps keep your inventory data up-to-date, ensures you’re always aware of stock levels, and makes managing multiple sales channels easier. Let’s look at how you can set up these automated processes.

Setting Up Automated Inventory Updates

Automating inventory updates in Google Sheets with Atom8 is simple and efficient. This process keeps your inventory data current without the need for manual input, ensuring you always have accurate stock information.

Connect Atom8 to BigCommerce: Start by linking the tool to your BigCommerce account. This connection allows Atom8 to access real-time data from your store, including sales and stock changes.
Configure Update Settings: Set up Atom8 to automatically update your Google Sheets inventory. You can choose to update stock levels, record new sales, or adjust quantities based on returns. It handles these updates in the background, so your data is always fresh.
Review and Test: Before going live, review your settings and run a few tests. This ensures that your inventory data is updating correctly as expected. Testing also helps you catch any errors early so your automated process runs smoothly.

By setting up automated updates, you can focus on other areas of your business, knowing that your Google Sheets inventory is always accurate and up-to-date.

Implementing Alerts and Notifications

Setting up alerts and notifications in Google Sheets with Atom8 ensures you never miss important changes in your inventory. Before issues arise, these alerts can help you take quick action, like restocking items or adjusting prices.

Use Conditional Formatting: Start by using conditional formatting in Google Sheets. This feature lets you highlight low stock levels, expired products, or other critical inventory data. For example, you can set up rules that change the color of a cell when stock levels fall below a certain threshold.
Set Up Automated Alerts: With Atom8, you can configure automatic alerts based on your Google Sheets inventory data. For instance, if an item’s stock falls below a set limit, it can send you an email or a message in your preferred communication tool. This keeps you informed without having to check your spreadsheet constantly.
Customize Notifications: You can customize notifications to meet your specific needs. Whether you want daily reports or immediate alerts for certain products, this tool makes it easy to stay informed. These notifications help you respond quickly to inventory changes, ensuring your store runs smoothly.

Implementing these alerts and notifications ensures that you are always on top of your inventory, preventing stockouts and overstocking.

Syncing Data Across Multiple Channels

Managing inventory across multiple sales channels can be a challenge. With Atom8, you can sync your Google Sheets inventory data across all your platforms, ensuring consistency and reducing the risk of errors.

Integrate All Sales Channels: Atom8 allows you to connect all your sales channels, whether it’s BigCommerce, a physical store, or other online platforms. This integration ensures that inventory data is synced across all channels, so you always know what’s in stock.
Automate Data Syncing: Once integrated, it will automatically sync inventory data across your channels. When a sale is made on one platform, Atom8 updates your Google Sheets inventory and adjusts stock levels on all other connected platforms. This keeps everything consistent without manual input.
Monitor Sync Status: Use this tool to monitor the sync status and ensure everything is working correctly. If there are any issues, you’ll receive notifications so you can fix them right away. This monitoring helps prevent discrepancies and keeps your inventory accurate.

By syncing data across multiple channels with Atom8, you can manage your Google Sheets inventory more effectively, reduce the chance of errors, and ensure that all your platforms are aligned.

Advanced Features and Optimization

Using Google Sheets inventory with Atom8 offers more than just basic inventory management. By tapping into advanced features like API integration and custom reports, you can optimize your operations and stay ahead of the competition.

Integration with APIs for Real-Time Data

APIs, or Application Programming Interfaces, allow you to connect different software systems. With Atom8, you can integrate APIs to pull live inventory data from various sources directly into your Google Sheets inventory.

Fetch Live Data Automatically: APIs can retrieve real-time inventory data from your suppliers, warehouses, or other sales platforms. This means your Google Sheets inventory is always up-to-date without manual input.
Streamline Inventory Management: Connecting multiple data sources allows you to centralize all your inventory information in one place. This eliminates the need to check multiple systems, saving you time and reducing errors.
Improve Decision-Making: With real-time data flowing into your Google Sheets inventory, you can make quicker, more informed decisions. Whether it’s restocking a popular item or adjusting prices, having accurate data at your fingertips is key.

Integrating APIs with your Google Sheets inventory through Atom8 keeps your data current and enhances your ability to manage your inventory efficiently and effectively.

Custom Reports and Analytics

Creating custom reports and analytics in Google Sheets helps you understand your inventory trends and make better business decisions. Atom8 can assist in generating these reports automatically, saving you time and effort.

Design Custom Reports: You can create reports tailored to your needs with Google Sheets. Track sales, monitor stock levels, or analyze product performance—all within your inventory spreadsheet.
Automate Report Generation: Atom8 can automate the process of generating these reports. For example, you can set up a weekly sales report that pulls data from your Google Sheets inventory without you lifting a finger.
Analyze Trends and Patterns: Use the data from your reports to spot trends in your inventory. See which products are selling well, identify slow-moving items, and adjust your stock accordingly. This analysis can help you optimize your inventory and boost your profits.

By using custom reports and analytics, you can gain valuable insights from your Google Sheets inventory. These tools help you stay on top of your inventory and make data-driven decisions that benefit your business.

Conclusion

Integrating Google Sheets inventory with BigCommerce using Atom8 brings many benefits. From real-time data updates to custom reports, this combination simplifies inventory management and enhances your decision-making. By automating these processes, you save time and reduce errors, allowing you to focus on growing your business.

For more information on how Atom8 – BigCommerce Automation can help you optimize your inventory management, feel free to contact us. We’re here to help you make the most of your eCommerce operations.